OCALA TRACK AND FIELD ELITE
Privacy Policy
Effective Date: October 10, 2026
Ocala Track and Field Elite, LLC (“we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, and share personal information through our website and related program inquiries.
Information You Provide
When you contact us, we may receive information such as:
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Your name
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Email address
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Telephone number
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Information about your inquiry
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Athlete information you choose to provide as a parent, legal guardian, or adult athlete
Please provide only the information needed for your inquiry. Do not submit Social Security numbers, payment card details, medical records, or other sensitive information through general website contact forms or email.
Registration providers may request additional information through their own forms. Review those providers’ privacy policies before submitting information.
Information Collected Automatically
Our website is hosted by Wix. Wix and other enabled website services may collect technical information, including:
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Internet Protocol (IP) address
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Browser and device information
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Pages visited and interactions with the website
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Date and time of visits
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Cookie and similar technology information
This information helps support website operation, security, functionality, and usage analysis.
How We Use Information
We use personal information as needed to:
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Respond to questions and program inquiries
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Communicate with athletes, parents, and legal guardians
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Support registration and program administration
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Provide training, practice, and event information
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Maintain appropriate program records
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Operate, secure, and improve our website
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Meet applicable legal obligations
We may respond through the contact methods you provide. Any promotional communications will be subject to applicable consent and opt-out requirements.
Registration, Membership, Uniforms, and Payments
Our website includes links to external services for athlete registration, club membership, and team uniforms. Transactions completed on those websites are handled by the applicable provider.
We do not collect payment card information through this website’s general contact forms.
External providers may share registration, membership, order, or payment-status information with us as needed to administer the program or fulfill your request. Their collection and processing of information are governed by their own privacy policies.
How We Share Information
We do not sell or rent your personal information.
We may share information as reasonably needed with:
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Wix and website service providers
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Email, communication, and data-storage providers
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Registration, membership, and payment providers
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Coaches and authorized program personnel
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Organizations involved in administering athlete participation or competitions
We may also disclose information when required by law or reasonably necessary to respond to lawful requests, address security concerns, or protect the rights and safety of athletes, families, our business, or others.
Children’s Privacy
Our website’s contact forms and program inquiries are intended to be completed by adults. Parents or legal guardians should submit inquiries and complete registration processes on behalf of minor athletes.
Information about a minor athlete may be provided by a parent or legal guardian to support participation in the program.
Children under 13 should not submit personal information directly through this website. If you believe a child under 13 has submitted personal information directly to us through the website, please contact us so we can review the situation and take appropriate action, including deletion where required.
Athlete Photographs and Videos
Photographs or videos of athletes may be used on our website, social media, or program promotional materials, subject to the permissions obtained for that use.
Permission for promotional use of identifiable athlete images should be documented through a separate photo or media release from the adult athlete or, for a minor athlete, their parent or legal guardian.
This Privacy Policy does not itself grant permission to use an athlete’s image.
To ask about an image or request its removal from channels we control, please contact us. We may be unable to remove copies already shared by others or materials already distributed.
Cookies and Similar Technologies
Our website may use cookies and similar technologies to support security, functionality, performance, and website usage analysis. Embedded content and enabled third-party services may also use these technologies.
You can manage cookies through your browser settings and any cookie controls available on this website. Restricting cookies may affect certain website features.
Data Retention
We retain personal information for as long as reasonably needed for the purposes described in this policy, including responding to inquiries, administering athlete participation, maintaining appropriate records, and meeting legal obligations.
Retention periods may vary depending on the type of information and the reason it was collected.
Data Security
We use reasonable safeguards to protect personal information. However, no website, electronic transmission, or storage system is completely secure.
Please avoid submitting sensitive or confidential information through general website inquiries.
Your Choices
You may contact us to:
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Ask about personal information we maintain about you or your minor athlete
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Request corrections
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Request deletion, subject to applicable legal and recordkeeping requirements
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Request that we stop using a particular contact method
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Ask questions about athlete photographs or videos
We may need to verify your identity or authority to act for an athlete before responding to a request.
To stop promotional communications, use any available unsubscribe option or contact us directly. Essential program communications may still be needed while an athlete participates.
Third-Party Websites
Our website may link to registration platforms, membership organizations, uniform retailers, social media, and other external websites.
We do not control those websites or their privacy practices. Please review their policies before providing personal information or completing a transaction.
Changes to This Policy
We may update this Privacy Policy as our website, program, or information practices change. Updates will be posted on this page with a revised effective date.
Contact Us
For questions about this Privacy Policy or our information practices, contact:
Ocala Track and Field Elite, LLC
Email: ocalatrackandfield@gmail.com